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Location: Remote

The client is seeking a highly organized and proactive Department Assistant..

This role is crucial in ensuring the smooth operation of our company, particularly in managing interactions with high-profile clients, including EU institutions and ambassadors. The ideal candidate will be positive, a problem solver, and able to maintain strict confidentiality.

Key Responsibilities:

• Managing the Company Agenda: efficiently handle scheduling and calendar management to ensure all appointments and meetings are well-organized.

• Remote Front Office Management: serve as the primary point of contact for clients, including high-profile individuals from EU institutions and ambassadors, ensuring professional and courteous communication.

• Travel and Meeting Arrangements: book flights, meeting rooms, and other necessary arrangements to facilitate smooth business operations.

• Compliance and Confidentiality: adhere to all company policies and maintain the highest level of confidentiality in all dealings.

• Problem Solving and Organization: approach organizational challenges with a positive attitude and effective problem-solving skills

Working Conditions: This position is fully remote, offering flexibility and the opportunity to work from home. You will receive support from our client, to ensure you have the resources and guidance needed to succeed in this role.

Qualifications:

• Proven experience in a similar administrative or assistant role.

• Excellent organizational and time-management skills.

• Strong communication skills, both written and verbal.

• Ability to handle sensitive information with discretion and maintain confidentiality.

• Proficiency in using office software and tools for scheduling and communication